What should a landscaping lead intake form include?
Updated May 20, 2026
Direct answer
A landscaping lead intake form should include caller contact details, property address, service requested, urgency, timeline, access notes, and the agreed next step. That gives the owner enough context to follow up quickly.
This question matters because landscaping calls often happen while the owner or crew is already working. A caller may need design consultations, planting, maintenance, sod installation, outdoor lighting, project estimates, and a slow response can turn into a lost opportunity.
Intake questions to ask
Capture the caller’s name, confirmed phone number, property address, service need, urgency, timeline, and any access notes. For landscaping, the follow-up questions should change based on the service type and whether the caller is new, existing, residential, commercial, urgent, or recurring.
Useful details include:
- Contact information and preferred callback method
- Property address and service area fit
- Service type, urgency, and timeline
- Photos, access notes, budget, or scheduling constraints when relevant
Where Tinylawn fits
Tinylawn can ask configured follow-up questions, capture a transcript and recording, and send a structured summary. That makes it easier to quote, schedule, escalate, or pass on the lead.